Managing the Project, Task and Time with Timesheet Software

The task of the organisations is to generate a profit and minimize the chances of loss as low as possible. Organizations work for the clients and the satisfactions of the client is the success of the firm. A number of factors affect the average outcome of the company. Management of time and expenses consumed during a project is an exhausting task and should be performed with great precision. Time tracking and timesheet software are highly used to maintain the record and results of the organisation.

Feature of Project Management:

An organisation with high reputation works on multi projects son the same time. The managing of the projects should be done correctly and it is not an easy task to perform. The software helps you to manage the information of the project according to your will. With the help of time tracking software you can enter the data of the project in the project list and it also allows you to make alterations when and how you want. The scenario of entry is very simple and easy. You have to enter the id of the project, code of the project, name of the client to which the project belongs and a short description of the project and the status of the project. This information is then displayed on your screen and helps you keep an eye on every aspect of the project.

Once the project list is generated it is very easy for the administrator to keep the knowledge of every task and progress made in every project. After the production of the complete list, the software also gives you the opportunity to search the required project. With the help of the time tracking software, you can search the projects by id, by code, by client name or by the project status.

Generating Task Sheet:

Another feature provided by the software is the generation of task list. With the help of task list you can insert your tasks and the method of insertion is quite simple add the task id, task code, task name, project code, client name, task type, status and priority etc. By developing a task list you can manage and update the list anytime you want and can also extract the required data when needed. You can also search the specific task by entering the name of the task or the name of the client and it also allows you to upgrade the task when you want to.

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Timesheet and Time Management:

One of the greatest features of the software is the management of time. Time can be stored according to the different requirement. The entries of time can be made on daily basis or weekly basis as required. The timesheet is generated by the addition of employee name, date of entry, total time assigned and timesheet status. Entries can be made against project name and task. Data can also be copied if required and timesheet can also export and imported if needed. Managing the time with software is made easy and simple by timesheet software.

Versatile Functions of Timesheet Software Online

Management of employees’ time they worked on different tasks and assigned projects could become really tiresome in some cases. The appropriate recording of expenses incurred during the achievements of project goals was very hectic in certain circumstances. There were the chances of errors in the usage of manual system and the system requires a lot of time. Timesheet software online helps the management of projects and employees effectively without the downloading of the application on the system. Many organizations are making use of the modern system and relieving the lives of the managers and administrators. Appropriate and effective management can pay the organization large profits for the long terms.

Timesheet – Daily, Monthly, Weekly:

Timesheet can be managed in different forms of views like day, week and month. A person can select the date from the calendar for the daily timesheet periods and also the employee can be selected from the drop down list. The total period of timesheet can be entered within the textbox provided in the hours, an employee worked. The status of timesheet is updated as per the status like not submitted, submitted, pending approval and approved. The project name for the particular timesheet can be selected and for the hours distribution for the whole week is defined in the provided space. The project task can also be selected for the particular timesheet in order to keep the records well managed.

Expense Tracking Online:

On the dashboard, ‘My Expense Sheet’ provides a user, vast controls for making the records of the expenses for different projects within the organization. All the incurred expenses can be added in the sheet easily and conveniently with relevant date and in the currency they are incurred. Already available expense sheets can be edited and the edited content is tracked within the audit of the application. The expense sheet which is not submitted for approvals can be deleted from the records if it is no longer valid. 

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For updating and editing, the employee name and description for the expense can be changed. The amount to be reimbursed to the client can also be changed easily from the dashboard. Moreover, the expense sheet can be printed or attachments can also be added with the already submitted expense sheets.Versatile Functions of Timesheet Software Online

Invoicing and Billing to Clients using Application:

The ‘menu’ item at the right top of the application gives a link of ‘Billing’ giving the feature of management of the client’s invoice billing and expense billing for the client. The invoice list for projects can be created against the projects and clients. The date for the invoice and number of the invoice can be entered manually while the client name and project name can be selected from the drop down list. The default currency of the project can be changed in the invoice to be generated to client. The invoice can be marked as billable or non-billable in order to make the difference between amount to be charged and not to charge to the client.

Scheduling And Time Tracking Software Make Working Convenient

When any professional company works, it sets the time of the project to gain profit and avoid loss. If you do not manage your project with time and expense tracking, then it can have negative impact on the working of firm. There are some salient features, which you can take into account while executing any project.  Scheduling and time tracking software is now used in most of the firms to make their working smooth and easy.

Time Tracking and Time Sheet

This feature of time tracking can help you in supervising working hours of employees. You can keep record of working time of employees, their stay on duty, and quantity of work they accomplished. This is simply called time billing. The time tracking software makes your work easier as you can have account of working of all employees separately and calculate working hours of the employees. Previously, people took lot of time to prepare time sheet manually but now time sheet can be completed with few clicks. The time sheet prepared through this software can give accurate figures and you can also change it, when you desire.

Characteristics of Time Tracking

If you want to check record in multiple time period, then you can maintain time sheet in daily, weekly, monthly or even quarterly and half yearly. You can get approval of different tasks or check the record of employees. Then you can generate report of time sheet of the work done by the employees. You can check pending timesheets of employees and get their approval to regularize your time sheet. You should use customizable approval paths to make your task convenient.

Tracking of expenses with Timesheet

When you maintain time sheet, then you can easily do the tracking of your expenses. You can calculate all of the expenses incurred on project. You can also record expense in different currencies and do conversion of currencies by putting their values. You can manage your time sheet software, which will help you to save time and customize the expense tracking to meet the requirements of organization. If you think there are some additional expenses, then you can alter the requirements. Although expense tracking is difficult and takes much time, yet it is useful to perform work online in order to save time and energy. You can have calculation of your tax and check that it is according to regional policy or not. Use expense tracking software to manage expenses of all types including expense on project and on payment of tax.

Save Time with Time Billing

With use of this unique feature of time billing, you can calculate working time of employees with time sheet and there is no doubt to calculate their actual income leaving out their expenses. The firm can create the invoice of clients and check the Billable entries through time billing. You can manage software of time billing online, which can make this process easy and simple for both firm and employees. Now you can have correct calculation of any project with use of software of expense sheet.
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Working and Idea of Time and Expense Tracking

Many projects run in the organization whose everyday precise time recordings are required. These recordings require great care and attention and if not handled carefully they cause a negative impact on the savings and profit of the firm. In order to deal with the circumstances the management of records have great significance in the eyes of the firm and the organization tries to be as precise as they can be but there is always a chance of the occurrence of the error which is totally unbearable. The management of time and records have, therefore, been a difficult problem for the organizations and in order to overcome such difficulties the online timesheet software are provided. Those are available and work online.

Time Tracking and Timesheet:

Time billing is one of the best services offered by the timesheet software. In order to supervise the working of an employee and to check whether the employee is fulfilling his responsibility time tracking is necessary. Time tracking keeps the record of the employee’s working hours that how long does he stayed on the duty and what was accomplished during that time. If this record is to be made manually it requires a lot of time while with the help of time tracking it is the game of a few clicks. Time tracking makes the job a lot easier.

Salient Features of Time Tracking:

Time tracking lets you to input the entry in multiple time periods like daily, weekly or monthly. It also provides the customizable approval paths making the task easier and fast. It supports the email notification system with the help of which the employees are reminded of their pending sheets and are also notifies them with the status of their pending approvals. After the data entry, it generates a report regarding the timesheet and it also gives out the function to generate a new report or alter the existing one.

Expense Tracking Using Timesheet:

To keep the track of the expenses caused during the working on a project is a lot complex and most important task. Timesheet software suggests the solution to this problem as well by providing the services of expense tracking. No doubt expense tracking is very hard and time-consuming task to perform that is why timesheet software provides it online and makes it a lot easier and saves your time as well. Expense tracking can be customized according to the needs of the organization and can be altered regarding the requirements.

Services of Expense Tracking:

Expense tracking software helps you to manage the expenses quite simply. It allows the user to enter the expense across the project and gives them the calculated amount. Another great feature of expense tracking is that it supports multi-currency input. This means that the user can make the entries in multiple currencies and wouldn’t have to worry about the conversions. It also provides tax calculation, according to the regional policy it gives the calculated amount of tax on the expense and it also gives you the authority to add the tax manually if desired. 

Check our Previous Article: Timesheet Software Helping in Time Billing and Expense Tracking for Projects

Timesheet Software Helping in Time Billing and Expense Tracking for Projects

Many organizations are dealing with the projects whose day to day and time to time recording is required. The management of finance projects and that of the software development related projects needs proper attention and care in order to calculate the time worked on the project and the expenses incurred during the accomplishment. For the reason the introduction of Timesheet software has reduced the workload from the employees, of manual calculation and transferred the load on the computer/application. Timesheet software helps in the management of the time and employees efficiently.

Time Billing Saving Employee’s Time

Best features offered by the timesheet software are Time billing of the employees and the expense tracking of the project. Time billing allows the employees to keep the records of the hours they worked on all the projects and tasks assigned to them. Using these records the invoice of the client is created by the application and they are fetched with all the billable entries of the time billing and expense sheet of the project. The application makes use of the smart logics and does not select the already billed entries in the invoice again. Managing Time Billing using the billing software online is very easy and simple than ever before.

Recording the Expenses in Minutes

Another important feature offered by tracking software is the tracking of expenses that are incurred and hence minimizing the chances of errors and mistakes. A lot of time of the employees for working on other assigned jobs is saved by using the software for managing the expense sheet of all the projects assigned to them. Prior to the frequent use of online timesheet application, the process was very time consuming as the employee first creates the expense sheet, then forward it to the authorities for approval and they then, send it to the client for clearance. All this is now done using the application online and rapidly without any wastage of time.

Selection of Tax Options for the Invoice of the Clients

When managing the expenses online, it gives the choice of selection of the predefined tax options for the expenses and also the manual input for the tax expenses on the invoice of the client. The tax options can be configured on the basis of the policies and laws of specific regions. The expense sheet sometimes requires to be approved by more than one supervisor of the project and hence expense tracking allows doing so for the effective tracking of expenses of the job.

Various Features of Time Billing and Expense Tracking

Along with the expense sheet the employee is allowed to attach the particular receipts of the expenses entered in the expense sheet. Memos about the tax laws and others can also be sent to the client with the invoice for details. Whenever an employee sends the expense sheet or time billing for approval the supervisors are notified via an e-mail and after approval the employees are notified.